Halo Fine Art Ltd
We ask that you read this privacy notice carefully as it contains
important information on who we are, how and why we collect, store, use and
share personal information, your rights in relation to your personal
information and on how to contact us and supervisory authorities in the event
you have a complaint.
Who we are
Halo Fine Art Ltd collects, uses and is responsible for
certain personal information about you. When we do so we are regulated under
the General Data Protection Regulation and we are responsible as the data
controller of that personal information for the purposes of those laws.
The personal information we collect
and use
Information collected by us
In the course of our
relationship with you we collect the following personal information when you
provide it to us:
·
Contact details that you provide to
us, including name, telephone number, email address, postal address
·
Information about your art interests
·
Notes on your interactions and
conversations with us
·
Notes on any orders or agreements
that you establish with us
Information collected from other
sources
We also obtain
personal information from other sources as follows:
Cookies & Similar Technologies
We use cookies (small text files placed on your device) and similar
technologies to provide our websites and online services and to help collect
data. Cookies allow us, among other things, to store your preferences and
settings; enable you to sign-in; provide interest-based advertising; combat
fraud; and analyse how our websites and online services are performing.
You have a variety of tools to control cookies, web beacons and similar
technologies, including browser controls to block and delete cookies and
controls from some third-party analytics service providers to opt out of data
collection through web beacons and similar technologies. Your browser and other
choices may impact your experiences with our products.
How we use your personal information
We use your personal
information for the following purposes:
·
To understand whether our artwork is
of interest and/or relevant to you
·
To contact you in the event that our
events, artist updates and new releases are likely to be relevant and/or of
interest to you
·
For record-keeping and to decide our
next actions to take with you
Who we share your personal
information with
We store your data through our Customer Relationship Management (CRM)
platform. It is our internal system and the data is held within the European
Economic Area.
We will share personal information with law enforcement or other
authorities if required by applicable law.
We will not share your personal information with any other third party
except than our interest free credit providers, couriers and/or our artwork
insurance providers and only then if you have opted to use these services.
Whether information has to be
provided by you, and if so why
The provision of your contact details is required from you to enable us
to make orders or agreements with you.
By registering with us in gallery or via our website, we will keep you
informed of events and information about our artwork, that we think will be of
interest.
How long your personal information
will be kept
·
At a minimum, we will hold your
personal data for a period of 7 years, as is required by current UK tax law (6
years plus the current year).
·
Our maximum retention period is ten
years from the date of your last purchase or three years from your date of
registration with us if you have not made a purchase.
Reasons we can collect and use your
personal information
We hold data if you have provided your information to a member of staff
in gallery or have filled out an online form.
We rely on the legitimate interest as the lawful basis on which we
collect and use your personal data.
Your rights
Under the General
Data Protection Regulation you have a number of important rights. In summary,
those include rights to:
·
Fair processing of information and
transparency over how we use your use personal information
·
Access to your personal information
and to certain other supplementary information that this Privacy Notice is
already designed to address
·
Require us to correct any mistakes in
your information which we hold
·
Require the erasure of personal
information concerning you in certain situations
·
Receive the personal information
concerning you which you have provided to us, in a structured, commonly used
and machine-readable format and have the right to transmit those data to a
third party in certain situations
·
Object at any time to processing of
personal information concerning you for direct marketing
·
Object to decisions being taken by
automated means which produce legal effects concerning you or similarly
significantly affect you
·
Object in certain other situations to
our continued processing of your personal information
·
Otherwise restrict our processing of
your personal information in certain circumstances
For further information on each of those rights, including the
circumstances in which they apply, see the Guidance from the UK Information
Commissioner’s Office (ICO) on individuals’ rights under the General Data
Protection Regulation.
If you would like to exercise any of those rights, please fill in our
Data Subject Access Request Form and return to the contact details in the ‘How
to contact us’ below.
If you would like to unsubscribe from any mailing list, please contact info@halofineart.co.uk or write to us at Privacy, Dorchester Art Gallery, 11 Pope Street.
Dorchester DT1 1GW may take several working days for this to take place.
Keeping your personal information
secure
We have appropriate security measures in place to prevent personal
information from being accidentally lost, or used or accessed in an
unauthorised way. We limit access to your personal information to those who
have a genuine business need to know it. Those processing your information will
do so only in an authorised manner and are subject to a duty of
confidentiality.
We also have procedures in place to deal with any suspected data
security breach. We will notify you and any applicable regulator of a suspected
data security breach where we are legally required to do so.
How to complain
We hope that we can resolve any query or concern you raise about our use
of your information.
The General Data Protection Regulation also gives you right to lodge a
complaint with a supervisory authority, in particular in the European Union (or
European Economic Area) state where you work, normally live or where any
alleged infringement of data protection laws occurred. The supervisory
authority in the UK is the Information Commissioner, who may be contacted at https://ico.org.uk/concerns/ or via telephone at 0303 123 1113.
Changes to this privacy notice
This privacy notice was published in May 2018.
We may change this privacy notice from time to time. When we do, we will
inform you by posting the updated version at www.halofineart.co.uk/privacypolicy and
summarising key amendments.
How to contact us
Please contact us if you have any questions about this privacy notice or
the information we hold about you. If you wish to contact us, please send an
email to info@dorchesterartgallery.co.uk or write to Privacy, Halo Fine Art Ltd, 11 Pope Street,
Dorchester, DT1 1GW
Download Data Subject Access Request Form